Certifications

Human Resources > Workforce Administration > Search > Employee > Payroll Data

The grid in this section contains the basic details of an employee's certifications.

Note: A certification is different from a skill in that a pay increase often is associated with it.

Each certification corresponds to a row in the grid. The rows are sorted alphabetically by Certification Type.

To open a new Certification Detail section with fields available for adding a certification, click the New button, located on the left side of the section header. The Certification Detail section opens below the grid.

To edit a certification, click the edit icon , located in the far-left cell of the appropriate row. The Certification Detail section opens below the grid, with the appropriate data enabled for editing.

Note: If an existing certification has been used in a payroll, or if a payroll containing the certification has been printed but not posted, the section opens in view-only mode, with a message saying the entries cannot be changed.

To delete a certification from the grid, click the delete icon , located immediately to the left of the Certification Typecell in the appropriate row.

The following table contains descriptions of the fields in the Certification Detail section:

Field Description
Certification Type Required. Describes the employee's certification, such as CPR. Click in the field to select from a drop-down of certification types taken from the Certification List page in Maintenance. The selection also shows the associated dollar amount.
Organization Organization providing the certification course.
Certification Date Date the employee received certification.
Expiration Date Date the certification expires. If the Certification Type selected has been set up in Maintenance to expire within a particular number of days, the date defaults here, based on the Certification Date selected and the number of days until expiration specified in Maintenance, and is view-only.
Course Length Numeric entry telling the course duration according to the Unit of Measure selected; for example, the Course Length may be 5, while the Unit of Measure is Hours or Weeks.
Unit of Measure Tells whether the course duration is measured in Hours, Days, Weeks, etc. Click in the field to select from a list of valid entries.
Hourly Amount/Percent Hourly dollar amount or percent of the pay rate increase resulting from certification. The default entry in this field comes from the Certification page in Maintenance.
Override Hourly Amount/Percent

Hourly dollar amount or percent overriding the Hourly Amount/Percent from the Certification page in Maintenance.
Employer Cost
Course If applicable, dollar amount of the employer's portion of the cost of the certification course.
Expenses If applicable, dollar amount of the employer's portion of the cost of expenses, such as books and lunches, associated with the certification course.
Employee Cost
Course If applicable, dollar amount of the employee's portion of the cost of the certification course.
Expenses If applicable, dollar amount of the employee's portion of the cost of expenses, such as books and lunches, associated with the certification course.

If you do not want to save your entries, click Cancel. If you are satisfied with your entries, click Save. The data updates, as does the grid.

To save your entries and clear the Certification Detail section for the entry of another certification, click Save/New.

Note: If an employee’s certification detail is edited after the employee’s pay check has been calculated in a payroll, and if the edit date falls within the payroll date range, a warning displays, saying that proceeding invalidates the employee’s calculated payroll and requires it to be recalculated.