E-mail Addresses

Human Resources > Workforce Administration > Search > Employee > Personal

The grid in this section contains an employee's email addresses. Maintain this data if you are using New World ERP's eSuite application.

Each email address corresponds to a row in the grid, with the primary e-mail address, the one to be used for notifications, appearing in the top row. Remaining rows are sorted alphabetically by Email Type.

At least one email address per employee is required.

To add an email address to the grid, click the New button, located on the left side of the section header. An Email Address Detail section opens below the grid, with fields enabled for entry.

To edit an email address, click the edit icon , located in the far-left cell of the appropriate row. The Email Address Detail section opens below the grid, with fields enabled for entry.

If you want to keep an email address you no longer are using, create an Email Type to designate that it no longer is being used; for example, create a type called Old, Not Applicable or No Longer in Use.

To delete an e-mail address from the grid, click the delete icon , located immediately to the left of the Email Typecell in the appropriate row. A dialog prompts you to confirm the delete.

Note: An email address marked as primary cannot be deleted until a different primary address has been selected.

The following table contains descriptions of the fields in the Email Address Detail section:

Field Description
Email Type

Required. Tells whether the address is an employee's home, work or other email address. The drop-down is pre-populated with Home and Work, but you may add more selections.

Email addresses are printed on the Employee Information Report. If Notification Manager is being used, the Primary Email Address is used.

Click the field prompt to select from a drop-down list of valid email types.
Email Address Contains the employee's email address. The field accommodates up to 128 characters.
Primary Email Address Tells whether the address is an employee's primary email address, typically the one used for notifications. Selecting this box automatically deselects any other email address that already may be designated as the employee's primary email address in the grid.

After adding or editing the email address, click Save. To save the email address and clear the detail section for the entry of another address, click Save/New.

To assign user rights to the Email Addresses section, follow these steps:

  1. Navigate to Maintenance > new world ERP Suite > Security > Users. The User List page opens.
  2. Select (highlight) the user to be given rights to email addresses.
  3. Click Permissions. The Permissions page for the selected user opens, showing a grid of application components.
  4. Click the Show Search link in the top-right corner of the page. The Component Name, Application and Company Name search fields display.
  5. In the Component Name field, type Workforce Administration.
  6. Select the Human Resources Application.
  7. Click Search. The grid refreshes to show only the Workforce Administration components.
  8. In the Workforce Administration - Email Address row, select the appropriate processes to assign the user.
  9. Click Save. 
  10. For the authorization to take effect, the user must sign off and sign on the system.