Miscellaneous Billing Barcode Setup

Mail Merge Document Configuration

On the Mail Merge template using the barcode font (font size 11 is recommended), the barcode must be formatted to include the Barcode Preface, a hyphen, the Invoice ID, and then a percentage sign.  In many instances the barcode must be appended to include a special character to indicate the start and end code for the barcode reader.  This special character will be determined by the barcode reader, and may be an asterisk, exclamation mark, or an additional set of parentheses.

e.g.) *[[BarCodePreface]]-[[MBInvoiceID]]%*

Note: Barcode will print abridged when actual data is translated into Mail Merge form.

MAIL MERGE VIEW

*[[BarCodePreface]]-[[MBInvoiceID]]%*

INVOICE VIEW

*XX-1234%*

SYSTEM CONFIGURATION

  1. Maintenance > New World ERP Suite > Revenue Collection > Payment Codes
    1. Enter a Barcode Preface for the ‘MB Invoice’ payment code.  This payment code must have ‘A/R Sub Ledger’ set to Miscellaneous Billing and ‘Transaction Reference Number Format’ set to M/B Invoice Type and Number in order for barcoding to function properly.
  2. Maintenance > Financial Management > Miscellaneous Billing > Invoice Types
    1. Check the ‘Print Barcode on Invoice’ checkbox.
    1. Associate the Payment Code previously configured to the corresponding Miscellaneous Billing Invoice Type(s).

NOTE: Ensure that the barcode font is installed on ALL computers from which the MB invoice is printed.

PROCESSING

  1. Financial Management > Revenue Collections > Receipts
  1. Check the ‘Use Barcode Forms’ checkbox.
  2. Create NEW receipt.
  3. Scan barcode.