G/L Distribution Profiles List

The G/L Distribution Profile List page allows authorized users to view and maintain a list of all asset G/L Distribution profiles. These profiles determine which general ledger accounts are used when creating asset transactions (record, depreciate, adjust, transfer, and write off). When setting up an asset, the G/L distribution profile is assigned and the accounts defined are used for all journal entries pertaining to that asset.

There should be one profile for each asset type (land, infrastructure, vehicles, etc.) per fund (governmental fixed asset and any proprietary funds). For example, if there are buildings in the general governmental fixed asset fund and in the Airport Fund (a proprietary fund) there will need to be two G/L distribution profiles for buildings.

To access the G/L Distribution Profile List page, go to Maintenance > Financial Management > Asset Management > G/L Distribution Profiles.

Click Refresh at any time to repopulate and update the list to include any changes made by you or other authorized users.

Add or Edit a Distribution Profile

To add a new profile click New. To edit an existing profile, click the Code hyperlink to open the existing record. See Add or Edit a G/L Distribution Profile for more information.

Delete a Distribution Profile

To delete a profile, select it in the list and click Delete. The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.

Print an Asset G/L Distribution Profile Listing

To print a report of all G/L Distribution Profiles, click Print. This Print button is hidden if you do not have the appropriate security permissions.
If the Enable Auto-Assign G/L Distribution Profile Functionality check box has been selected on the Asset Management tab on the Company FM Settings page, a pop-up will be displayed allowing you to select the Classifications and G/L Organizations to be printed on the report using the multi-select boxes on each tab.
Click OK to submit the listing to myReports.

Generate an Audit Report

If the Enable Auto-Assign G/L Distribution Profile Functionality check box has been selected on the Asset Management tab on the Company FM Settings page, the Audit Report button will appear on the page. When clicked, it will generate a report that includes Classification, G/L Distribution Profile Assignement, and the Auto-Assign G/L Distribution Profile information for review to ensure that the distribution profiles have been properly assigned. This allows you to review selected auto-assign information for accuracy.