Bad Debt Batch List
The Bad Debt Batch List page allows authorized users to view a list of all existing bad debt batches, add new bad debt batches, or edit or delete existing batches.
To access the Bad Debt Batch List page, go to Financial Management > Miscellaneous Billing > Period End Processing > Bad Debt.
The Bad Debt Batch workflow process allows authorized users in your organization to generate the edit and error listing, validate, approve, and post groups of bad debt batches to which the user is authorized and that meet a series of pre-defined criteria. The Validation and Approvals icons may switch locations in the workflow list depending on the option selected in the Validation and Approval Sequence field on the Miscellaneous Billing tab on the Company FM Settings page.
Click Refresh at any time to repopulate and update the list to include any changes made by you or other authorized users.
Click here for more information on the fields.
| Field | Description |
|---|---|
| myTasks | Displays a checkmark to denote the bad debt batches that are assigned to the user. They can be assigned to the user by approval level or if they are the posting user. |
| Validated | Displays a checkmark if the bad debt batch has been validated. It displays an X if the bad debt batch is not valid. It displays nothing if the bad debt batch has not been validated. |
| Approvals | The number of approvals currently in place for the batch. It uses the standard Approval format (X of Y at Z), where X is the number of approval, Y is the number of approvals required, and Z is the current level. The number of levels necessary to approve a batch is based on your organization. For example, there could be three approval levels (department, city, county) and each level could require five approvals. It displays Approved if the bad debt batch has been approved. |
| Department | The department associated with the batch of bad debts. |
| Transaction Type | The type of bad debt (e.g., collection agency, write off, etc.). |
| Description | A description of the bad debt batch. |
| G/L Date | Date on which the bad debt batch posted to the general ledger is recorded. |
Add a Bad Debt Batch
To add a new bad debt batch click New. To edit an existing bad debt batch, click the Description hyperlink to open the existing record. See Add or Edit Bad Debt Batch for more information.
Delete a Bad Debt Batch
To delete a bad debt batch, select the item in the list to highlight it and click Delete. The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.
Click Maintain Results to open the Bad Debt Invoice List page where you can select the bad debt invoices to apply to the batch. This button is hidden if you do not have Change rights to the Miscellaneous Billing - Bad Debt Batch Processing security component. These rights must be given to you by your System Administrator.
Click Create Transmittal File to open the Bad Debt Transmittal File page where you can select the bad debt invoices to apply to the batch. This button is disabled if no rows exist in the list. This button is hidden if you do not have Change rights to the Miscellaneous Billing - Bad Debt Batch Processing security component. These rights must be given to you by your System Administrator.