Import Miscellaneous Billing Invoice

The Import Miscellaneous Billing Invoice page allows authorized users to load an import file of invoices into the system.

  1. Go to Financial Management > Miscellaneous Billing > Billing Invoice Batches.
  2. On the Miscellaneous Billing Invoice Batch List page, click Import. The Import Miscellaneous Billing Invoice page opens.
  3. In Responsible Department, select the department responsible for the invoice batch being created for the imported invoices.
  4. Select or enter the Date of the invoice batch. The default is the current system date.
  5. Enter the Number assigned to the invoice batch, if needed.

Batch Defaults

To alleviate the task of entering invoice information for each invoice in the batch, you can enter default batch information that applies to all invoices. The defaults can be overridden for individual invoices as needed.

  1. In Invoice Type, select the default invoice type for any invoices entered in the batch.
  2. In Invoice Description, type the default invoice description for any invoice entered in the batch
  3. In Billing Date, select the default invoice date for any invoices entered in the batch.
  4. In Billing Code, select the specific billing code to use on the invoice batch.
  5. In Due Date select or enter the date on which payment is due for invoices in the batch.
  6. Select the G/L Date which is the date when the invoices posted to the general ledger are recorded.
  7. Select the Invoices Printed check box if you want the invoice batch to be printed.
  8. Click Next to go to Page 2 of the import process. Entries on the second frame define the specifications to use for the import.
  9. Enter the appropriate Import Definition information. See Import Setup for more information on defining the import type MB Invoice Import for this import process.
  10. In Unknown Customers, select either Do Not Import Invoices or Create New MB Customers to define how the system handles unknown customer records during the import process.
  11. The Default Customer Type field is enabled if the Unknown Customer is Create New MB Customers. Select the customer type to associate with the new customers in the imported invoice batch.
  12. Select the Exempt New Customers from Late Fees check box when you do not want late fees applied for new customers. This check box is enabled if Create New MB Customers is selected in Unknown Customers.
  13. Select the Exempt New Customers from Finance Charges check box when you do not want finance charges applied to new customers. This check box is enabled if Create New MB Customers is selected in Unknown Customers.
  14. If Apply Undesignated Balances is selected, it will apply customer's undesignated balances to the imported invoice(s) in an amount that will pay off the invoice(s) in full.
  15. Click Next to go to Page 3 of the import process. This page shows the preliminary results of the import.
  16. After completing and reviewing the entries on this page, click Finish. The invoice batch will be imported, and the fourth, and final, frame of the Import Miscellaneous Billing Invoice Wizard will be opened, showing the results.
See Also

Miscellaneous Billing Overview

Import Process