Payment Batch List — Financial Management

Payment Processing Overview:Closed Payment Processing Overview provides authorized users with the ability to process payment transactions and reconcile those transactions upon receiving verification from the financial institution that the transactions have been cleared. Payments in the form of checks, warrants and electronic fund transfers (i.e., payroll direct deposit) transactions are all supported.

The Payment Batch List page allows authorized users to view a list of all existing payment batches. You can also renumber checks, create an electronic file that is sent to an automated clearing house, create a positive pay file to be sent to a bank for check processing approval, or print a payment batch register. To access the Payment Batch List page, go to Financial Management > Payment Processing > Payment Batches.

The default sort order of the payments listed is by Bank Account, Source, then by Date. Click the hyperlink in the Bank Account column in the list to open the Payment Details page where authorized users can view all checks associated with a batch.

The Ready to Post column will contain a red x until the ACH transmittal file has been created. When hovering over the column, a pop-up will be displayed showing unmet (as well as non-applicable) requirements. A green check will be displayed if all items are Yes or N/A.

The C/S EFT column is populated with the number of child support EFTs in the payment batch.

To delete a payment batch, select it in the list and click Delete. 

The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.

If needed, click Refresh to repopulate and update the list on the page to include any changes made by you or other authorized users.

  1. To print payments associated with the batch, select the batch in the list and click Print. The button is disabled if no rows exist in the list.
  2. Select the type of forms and criteria you want to print (i.e., either checks or EFT stubs and what check numbers or EFT numbers).
  3. Click OK to submit the print information to myReports.
  1. To change the numbers assigned to the checks in the batch, select the batch in the list and click Renumber.
  2. In Start Renumbering at Check Number, enter the check number at which to start renumbering. The maximum numeric length is 6.
  3. Enter the New Check Number at which to start the new sequence.
  4. Select the Reprint Revised Check Register check box if you want an updated Payment Batch Register printed and sent to myReports. The check register notes any check that was renumbered and the original check number.

To create an ACH transmittal file, select a payment batch in the list and click ACH to open the Create ACH Transmittal File page where authorized users can create an electronic file that is sent to an automated clearing house.

To create a positive pay file, select a payment batch in the list and click Positive Pay to create a file that is sent to the bank for verification on which checks are approved for the bank to process. In the Create Positive Pay File window, select the appropriate options and click OK.

To send email payment confirmations click Email Confirmations. See Email a Payment Confirmation for more information on using this feature.

To create a payment batch register, click Register to create up to two reports per batch.

See Also

Payment Processing Overview

Utility Adjustments

Miscellaneous Billing Adjustments