Payment Reconciliation Batch Workflow
Payment Reconciliation Batches uses the standard workflow process that allows authorized users in your organization to generate the edit and error listing, validate, approve, and post payment reconciliation batches. The Validation and Approvals icons may switch locations in the workflow list depending on the option selected in the Validation and Approval Sequence field on the Payments tab on the Company Suite Settings page.
To access the Payment Reconciliation Batch List page, go to Financial Management > Payment Processing > Payment Reconciliation Batches.
Click the appropriate workflow button on the page corresponding to the action you want to perform.
Validation
- Click the Validation workflow button.
- Select the top check box in the column header to validate all payment reconciliation batches or select the check box(es) next to the specific batch you want to validate.
- Click Submit. If the batch is successfully validated, the list updates to remove the validated batch and ‘Valid’ displays after the Validation Results presented below the list.
If the batch is not successfully validated, a reason displays in the Validation Results below the list.
Print Edit & Error Listing
- Click the
Print Edit & Error Listing workflow button. - Select the top check box in the column header to print all batches or select the check box(es) next to the specific batch you want to print.
- Click Show Preferences
to view additional output preferences you want to display on the listing. - Optionally, you can select the following check boxes:
- New Page for Each Batch – a new page is started for each payment reconciliation batch selected.
- Include Payment G/L Distributions – the G/L distribution information will be included on the report.
- Print G/L Distribution Summary – the Payment Reconciliation Batch G/L Distribution Summary Listing will be sent to myReports.
- Print Error Listing – the Payment Reconciliation Batch Error Listing for the selected batches is sent to myReports.
- Click Submit. The listing(s) is generated and sent to myReports.
Approvals
- Click the Approvals workflow button.
- Select the top check box in the column header to approve all payment reconciliation batches or select the check box(es) next to the specific batch you want to approve.
- Click Submit. If the payment reconciliation batch is successfully
approved, ‘Approval Added’ displays after the batch name in the Approval Results presented below the list.
If the payment reconciliation batch is not successfully approved, the reason displays after the batch name in the Approval Results that display below the list.
Post
- Click the Post workflow button.
- Select the check box in the first column of the row to select the payment reconciliation batch to be posted. To select all batches to be posted, select the top check box in the column header.
- Click Show Preferences to view additional output preferences you want to display on the listing. Optionally, you can select any of the following options:
- New Page for Each Batch – a new page is started for each payment reconciliation batch selected.
- Include Payment G/L Distributions – the G/L distribution information will be included on the report.
- Print G/L Distribution Summary – the Payment Reconciliation Batch G/L Distribution Summary Listing will be sent to myReports.
- Click Submit to post the selected payment reconciliation batches.
If the batch is successfully posted, ‘Posted’ displays after the batch in the Post Results section presented below the list and the batch is removed from the Payment Reconciliation Batch page.
If the batch is not successfully posted, a reason displays after the batch in the Post Results section presented below the list on the page.