Create ACH Transmittal File

The Create ACH Transmittal File page allows authorized users to create an electronic file that is sent to an automated clearing house.

To use this feature, you must define the ACH information on several maintenance screens. Unless multiple ACH names are used within the organization, the information should not need to be changed after it is set up. The ACH information must be defined on the Company tab in Company Suite Settings, the General tab on the Bank information page, and for Utilities, setup needs to be performed on the bank that is designated as the Bank Drafting bank in UM System Settings. Export setup is also necessary to create an ACH transmittal file.

There are two ways to access the ACH Transmittal File page:

  • Payment Batch List page (Financial Management > Payment Processing > Payment Batches) OR
  • Void Payments List page (Financial Management > Payment Processing > Void Payments)

    On the Void Payments List page, the ACH button is enabled if all EFT rows being voided for this bank account are validated. Click the ACH button to launch the Create ACH Transmittal File page for the bank account. This is the same page you use to generate an ACH file for vendor payments or employee direct deposits being paid. In this case, the exact type of file is generated with the instructions to remove, rather than deposit, funds from the specified bank accounts.

  1. Select an item in the list and click ACH to open the Create ACH Transmittal File page.

  2. In Export Type, select the type of data file being created.
  3. In ACH Transaction Date, select the date of the ACH transaction.
  4. Select the Include Offsetting ACH Entries check box if the names of offsetting entries should be included in the transmittal file.
  5. Select the Print ACH Transmittal Report check box if the report should be printed when the ACH transmittal file is created.
  6. The Originating Company fields are populated with the defaults from the Company tab of Company Suite Settings, if they were defined. Otherwise enter the appropriate values as follows:
    1. In ACH Name type the name of the originating company. It may contain 23 characters.
    2. In Immediate Origin Type, select how the organization will be identified in the ACH file. The values are determined by the rules governing ACH files.
    3. In Immediate Origin, enter the number for the type specified in the Immediate Origin Type field. For example, if the Immediate Origin Type is Federal Tax ID, then the Federal Tax ID number would be entered here.
  7. The Originating Bank fields are populated with the defaults from the General tab of the Bank record, if they were defined. Otherwise enter the appropriate values as follows:
    1. In ACH Name type the name of the originating bank.
    2. Enter the Routing Number if it has not been provided by default.
  8. Click Create to create the ACH transmittal file.
See Also

Payment Batch List

Void Payments List