1099 Form

The 1099 Form page allows you to specify the 1099 form to be printed and then print the actual 1099’s to send to the vendors. No special setup is required if your organization uses NWS standard forms. The year-end update includes all the necessary form information. To access the page, go to Financial Management > Year-End Processing > Vendor 1099 Processing and click the 1099 Form icon.

For the 2012 Tax Year, you have the ability to print data from the system directly onto the IRS Blank Stock tax forms that you load into your printer. When printed, the 1099 Blank form types available in New World ERP are replicas of the IRS forms. The system supports the use of 1099-MISC and 1099-R Blank Stock forms.

With the exception of the 1099 Blank stock forms, when you preview forms in myReports you can only see the tax values that are available in the system; there is no background image of the form. You must print on the appropriate Blank Stock IRS form to see an example of how the layout and how the data will appear on the form.

It is recommended that you test print one form to ensure the paper is loaded correctly in your printer before you mass print all forms. In addition, the 1099 tax forms are now automatically saved as Adobe Acrobat PDF files in the system when generated.

Printing

To print 1099 forms, follow the steps below: (See Printing the 1099-R Z-fold Form for special instructions for printing the 1099-R Z-fold form.)

1. Select the Tax Year. The current tax year is the default value. When you select the Tax Year 2008, the Margin Adjustments section displays. This option is not applicable for 2009 processing since 2009 tax forms are in PDF format and use the new SSRS feature. See 2008 Tax Year Only for more information.

2. Select the Company Federal Tax ID. This field is required. Many organizations have only one Company Federal Tax ID, but in the case of a multi-company scenario, the forms may be printed for only one company at a time.
3. Select the 1099 Type. Options are 1099-MISC, 1099-INT, 1099-R, 1099-G, and 1099-S. 1099-MISC is selected by default.
4. Select the Form Type. This field is required. Options will vary.
5. Determine whether Exceeding Minimum Only should be selected. This check box is selected by default. If it is selected, only vendors whose transactions exceed the minimum amount required to print a 1099 will be printed. If the check box is not selected, 1099 transactions for all vendors, regardless of the amount, will be printed.
6. Leave the Vendor field blank to print 1099’s for all vendors. Select a Vendor if 1099’s should be printed for only one vendor.
7. The Recipient/Transferor Name field allows you to print a 1099 for a recipient who is not a vendor. The value can contain up to 192 characters.
8. The Federal Tax ID/SSN field is another option that allows you to print a 1099 for a recipient who is not a vendor. It can be used with the Recipient/Transferor Name field or by itself.
9. Click Print to send the print file to myReports. Go to myReports.
10. In myReports, click a 2012 1099 Form link on the left side of the page. Only the tax values for the 1099 form appear on the screen and can be reviewed before you print the form.

11. Load the appropriate blank IRS tax forms into your printer based on the form type you are printing.

12. Click in the Adobe toolbar at the top of the preview pane to print the form.
13. Select the following print options in the Print window:

Note: If you are using a version of Adobe Acrobat X or higher, the print dialog screen has changed. Acrobat Reader X Print Dialog Settings.

1. In Page Scaling, select None.
2. Clear the Auto-Rotate and Center check box.

14. Select other print options as needed to print the 1099 being displayed or all of the 1099s in the file.

Note: It is recommended that you first bring just one form to ensure the paper is loaded correctly in your printer before you pring all forms. After you print your 1099 forms, be sure to return your printer setup to the previous default settings. Otherwise, New World ERP data you print may not be in the intended format.

15. Click OK.

Acrobat Reader X Print Dialog Settings

In versions of Adobe Acrobat X and higher, the Print dialog settings have changed. Follow the steps below to print forms using this version of the software.

1. Select the following print options:
   Under Page Sizing and Handling, Size Options, select Actual Size.
2. Return to the step by step instructions for printing regular or Z-fold forms.

Printing the 1099-R Z-fold Form

The Z-fold version of the 1099-R form prints on legal-size paper. Printing from New World ERP uses the default paper size for the printer you select, so unless that is the default for your printer, you need to change the network printer’s default paper size to Legal.

1. Click in the Adobe toolbar at the top of the preview pane to print the form.
2. Select the following print options in the Print window:

Note: NOTE: If you are using a version of Adobe Acrobat X or higher, the print dialog screen has changed. Acrobat Reader X Print Dialog Settings.

3. In Page Scaling, select None.
4. Clear the Auto-Rotate and Center check box.

1. Click Properties and select the Printing Shortcuts tab on the Document Properties window.
2. In Paper sizes, select Legal.
3. Adjust the other print options as needed and click OK.

 

See Also

myReports

Vendor 1099 Processing