Add or Edit a Commodity
On the Commodities List page, authorized users can set up and maintain a list of commodities and include detailed information about those commodities. To add Commodity levels or categories, you must enable the settings on the Commodity tab in New World ERP Settings.
To add or edit a Commodity item, follow the steps below:
- Go to Maintenance > new world ERP Suite > Procurement > Commodities.
- To edit an existing item, click the item hyperlink listed. To add a new commodity item or group, select either a top level folder or group and click New. (The New button is enabled when you select a top level commodity folder in the tree view. It is hidden or disabled if you do not have the appropriate security permissions.) The Commodity pop-up window appears.
- In the first field, type an alphanumeric name for the item. This information is required. The field label is a variable based on the value entered by the System Administrator in the Level 1 Title box on the Commodity tab on the New World ERP Settings page. The maximum number of characters allowed is also defined by the value entered. Only alphanumeric characters can be entered (A-Z, a-z, 0-9). No special characters are allowed. You cannot edit this box when editing an existing commodity item.
- In Description, type the textual description of the commodity. This information is required. The maximum character length is 64; the minimum is 1. There are no character restrictions.
- In Sequence Number, type the order in which the commodity occurs at the selected level. The default is <blank>. The sequence number must be unique. The valid values are 0 through 999.
- Select a buyer in the Available Buyers list and add it to the Selected Buyers list. The Selected Buyers identify the buyers that are assigned to purchase the commodity. The list displays all buyers to which you have authority. It is only available if entering a top level commodity. Use the arrow buttons to add or remove the buyers as needed.
- Click Save to save this commodity or Save/New to save and create another commodity.
If needed, click Refresh to repopulate and update the list to include any changes other authorized users may have made.
Delete a Commodity
To delete a commodity from the list, select it in the list and click Delete.
The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.
See Also