Vendor/Bidder Merge Overview
The Vendor and Bidder Merge features allow your organization to reconcile duplicate vendor entries in the system. Merging duplicate vendors (and bidders with vendors) ensures that vendor contacts are accurate and consistent, and that all the history for a vendor is stored in one record.
Authorized users can select the duplicate (source) vendor or bidder in Vendor or Bidder Maintenance, then merge it into the correct (target) vendor. All related history then falls under the newly merged vendor, and an audit report is automatically generated and attached to the Vendor Merge History section in Vendor or Bidder Service.
You can also perform two kinds of Contact merges depending on the source and target vendors. If both vendors each have only one contact, you can either keep both contacts or merge the contacts. In the latter scenario, the merge keeps the target vendor’s contact and redirects the source vendor’s contact to this contact. In all other cases, the contacts are maintained separately on the merged vendor.
See Also